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Ever wasted 15 minutes finding one image you uploaded last month? It happens with most of us. Most WordPress users end up with a Media Library that is disorganized, taking up more space. That’s why it’s necessary to manage your files in a better way.
You can manage the Media Library in WordPress with a few simple steps. An organized library will let you find what you need more quickly.
In this blog, we’ll explore the types of media and their respective formats you can upload. We’ll cover how you can upload files to the Media Library and how you can download them. Plus, we’ll learn simple edits you can make to images directly using the functionality of the Media Library. With that said, let’s get started!
Table of Contents
What is the Media Library in WordPress?
The WordPress Media Library is the place where all of your website’s media files are kept. Media files can be images, videos, documents, or audio. From the Media Library, you can:
- Add, tweak, or remove files whenever you need.
- Find stuff fast by sorting or searching.
- Drop media into posts or pages in seconds.
The best part? Upload once, use anywhere – no need to keep re-uploading the same files.
Types of Media Files Supported by WordPress
WordPress allows you to upload and manage various file types in the Media Library, including:
| Images | Video Files | Audio Files | Documents |
| .jpg | .mp4 | .mp3 | |
| .png | .mov | .m4a | .doc |
| .gif | .wmv | .ogg | .ppt |
| .ico | .avi | .wav | .pps |
| .webp | .mpg | .odt | |
| .jpeg | .ogv | .xls | |
| .3gp | .xlsx | ||
| .3g2 | .psd |
What if you need to upload an unsupported format? You can use a plugin like ‘File Upload Types by WPForms‘ to expand compatibility.
How to Upload Files to WordPress Media Library?
File upload to the WordPress Media Library is a simple process. It allows you to store and manage all your media files in a single location. Upload your files using the below steps.
Step 1: Log In to Your WordPress Dashboard
Open your browser and enter your website admin URL, such as yourdomain.com/wp-admin. Login using your username and password to open the WordPress admin dashboard. It is where you control everything on your site.
Step 2: Go to the Media Library
On the left-hand menu, locate the Media option. Click on it, and then choose Library. This will launch the Media Library, where all your uploaded files are kept. You can view thumbnails of images, videos, or other files you’ve added previously.
Step 3: Upload Files
Find the Add New Media Files button at the top of the Media Library page. Click on it to begin uploading. You will have a section where you can drag and drop your files. Alternatively, click Select Files to look for files you want to upload.
Step 4: Select Files You Want to Add
Go to the folder where your files are saved. Select one or more files and click Open. WordPress will begin uploading them right away. You’ll see a progress bar showing how much time is left.
Step 5: Edit Media Details (It’s Optional)
Once the upload is finished, you can then edit the file information if necessary. Click on the uploaded file in the Media Library. There will be a panel on the right-hand side. Here you can insert a title, caption, alt text, and description. This information supports SEO in WordPress and makes your files easier to locate later.
Step 6: Insert the File into Content (If Needed)
Go to the editor where you’re working. Click the ‘Add Media’ button above the editor. Find the file in the Media Library and select it. Tap on Insert into Post/Page to add it to your content.
How to Download Files from the WordPress Media Library?
Downloading a file from the WordPress Media Library makes you able to save your media file on your own computer. Here are the steps you can follow to do so.
Step 1: Open the Media Library
Navigate to Media > Library in the admin dashboard. It will display all your uploaded files in Grid View (thumbnails) or List View (detailed list).
Step 2: Locate the File You Want to Download
You can search for the file using the search bar (if you know the filename). Or you may sort files by type (images, documents, etc.) using the dropdown menu.
Step 3: Open the File Details
Double click on the file (in Grid View) or press ‘Edit’ (in List View). It will launch the ‘Attachment Details’ popup.
Step 4: Download the File
Search for the ‘Download’ button (most often located close to the file URL). If nothing shows, right-click the file preview and choose ‘Save image as…’ (in case of images) or copy the file URL and download it manually.
Step 5: Save the File to Your Device
Choose a location on your computer (e.g., Downloads folder) and click ‘Save’ to complete the download.
How to Edit Images in the WordPress Media Library?
WordPress has basic image editing tools. Using them, you can crop, rotate, scale, and flip images. You can follow the below steps to edit images directly in your Media Library.
Step 1: Open the Media Library
Click Media and then select Library. It will display all the images and other files you’ve uploaded to your WordPress site. After that, find the image you want to edit.
Step 2: Select the Image to Edit
Click on the image thumbnail to open the ‘Attachment Details’ popup. You will find the ‘Edit Image’ button below the preview.
Step 3: Use the Built-in Image Editor
The media library allows you to make the following edits:
- Crop: Drag the selection box and click ‘Apply Crop’.
- Rotate: Use the ↻ (rotate right) or ↺ (rotate left) buttons.
- Flip: Click ‘Flip Horizontal’ or ‘Flip Vertical’.
- Scale: Set dimensions (maintain aspect ratio by checking the box).
This basic option lets you edit images without using other tools.
Step 4: Save Your Changes
Click ‘Save’ to apply edits (creates a new version). It will update the changes (the original image will be kept in the library).
With these simple steps you can edit the images directly in the Media Library. Now let’s explore the plugins you can use to manage folders in the Media Library.
5 Plugins to Organize WordPress Media Library Folders
Tired of the cluttered Media Library? These plugins help you sort files into folders, making management a breeze. No more endless scrolling—just quick, organized access to your media.
1. Media Library Assistant
This plugin enhances the default Media Library with advanced filtering and categorization. It’s perfect for sites with tons of media files. You can tag, sort, and group files effortlessly.
Key Features:
- Add custom labels and categories to files
- Bulk edit media metadata
- Shortcode support for dynamic displays
- Works with WooCommerce and other plugins
- Export/import media library data
When to Use: Ideal if you need detailed categorization beyond just folders.
2. Media Library Folders
A simple drag-and-drop folder system for your Media Library. It’s lightweight and easy to use, even for beginners.
Key Features:
- Create unlimited folders and subfolders
- Drag-and-drop file organization
- Syncs with your server’s file structure
- Works with Gutenberg and Classic Editor
- Bulk move files between folders
When to Use: Great for users who want a no-fuss folder system.
3. Real Media Library
This premium-style plugin (with a free version) offers a desktop-like folder experience. It’s super intuitive and visually clean.
Key Features:
- Easy navigation with quick folder search
- Drag-and-drop interface
- Works with page builders like Elementor
- Quick search and filter options
- Supports multisite networks
When to Use: Best for power users who need advanced folder structures.
4. FileBird
One of the most popular folder plugins, FileBird makes media management feel like using your computer’s file explorer.
Key Features:
- Create folders with a right-click
- Easily sort and search files
- Counts files per folder
- Compatible with WooCommerce
- Lightweight and fast
When to Use: Perfect for those who want speed and simplicity.
5. Folders
This plugin organizes not just media but also posts, pages, and custom post types into folders.
Key Features:
- Organize posts, pages, and media in folders
- Simple drag-and-drop UI
- Works with Gutenberg
- No limit on folders
- Fast performance
When to Use: Use it if you want to organize your entire site, not just media.
A messy Media Library slows you down. These plugins add folders, tags, and better search, so you spend less time hunting for files. Pick one based on your needs and enjoy a clutter-free workflow!
FAQs About WordPress Media Library
Where is the Media Library in WordPress?
You’ll find it in your WordPress dashboard under Media > Library. It stores all your uploaded images, videos, and documents in one place.
How do I organize my WordPress Media Library?
By default, WordPress doesn’t have folders, but plugins like FileBird or Real Media Library help sort files. You can also rename files and add alt text for better SEO.
What are common Media Library errors in WordPress?
You may come across issues like…
– ‘HTTP error’ during uploads (usually file size or server limits)
– Missing thumbnails (regenerate them with plugins)
– Slow loading (optimize images or clean unused files)
Solving these issues will let you resolve the error.
Wrapping Up
Getting your WordPress Media Library organized might seem like a small thing, but it makes a lot of difference. When your files are properly sorted with clear names and folders, you’ll save time and space.
If you are managing a small website, basic learning of using the Media Library is enough. On the other hand, if you need to manage websites with a larger number of media files, use plugins that help you to organize them better.
If you are finding it complex to build a custom website that aligns with your needs, contact us today!
